Improving the Efficiency of Fleet Management

Managing a fleet of tractor trailer trucks, delivery vans, buses, or construction equipment can be difficult regardless of the size of the lot. Maintenance must be completed as recommended by the manufacturer for safety. Proper insurance policies need to be renewed, drivers have to be scheduled, and the best routes must be determined. Before each vehicle leaves the lot, it needs to have a full tank of diesel fuel, diesel exhaust fluid, enough oil, and other fluids for the brake, transmission, and windshield. Hazard and climate-controlled trucks require even more checks before leaving.

Reduce Risks

Any aspects that are missed or forgotten raises the risks of danger and accidents for drivers and liability risks for the company. There are simple ways to improve efficiency, reduce risks, and save money. One way is to hire an outside company to handle all the preventative maintenance for the vehicles. This decision will cost less than operating a separate maintenance department and ensure the fleet is well-maintained. It is easy for a manager to miss preventative maintenance on a few trucks because they are coming and going off the lot constantly.

Bulk Fluids

Purchasing fluids in bulk will decrease the time spent on tracking and ordering inventory. Many fleet owners install underground tanks for diesel fuel but do not do the same with diesel exhaust fluid which is as vital to the truck as the fuel. A truck of van leaving with a full tank of exhaust fluid can operate for up to seven-thousand-miles depending on the weather, route, and driver habits. This eliminates stops for fluid, the risk a driver may forget while on the road, and the emissions going above the current regulations.


Special storage containers are essential because exhaust fluid corrodes metal and freezes at ten-degrees Fahrenheit. Metal flecks or particles can fall into the fluid and compromise purity. Frozen fluid is not usable. Discuss the delivery and storage of fluid with an experienced provider to determine if this change will save time and money while improving the efficiency of fleet management. There are options for storage and delivery to accommodate any size fleet and lot space.